Never Get Auto-Renewed Again
Every vendor contract, software subscription and support agreement in one place — what it costs, who sold it, when it ends and who signs off the renewal — with reminders that land while there is still time to negotiate or cancel.
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Renewals do not announce themselves
You find out from the invoice
The notice period passed a month ago. The software nobody uses has renewed for another year, and the conversation with finance starts with an apology.
Nobody can say what IT spends
The costs are spread across card statements, invoices and three vendor portals. When leadership asks for the total, the answer takes a week and a spreadsheet.
The signed copy is in someone’s mailbox
Terms live in email, the cost lives in an invoice, the end date lives in somebody’s calendar, and reconstructing an agreement means asking three people — one of whom has left.
Every agreement in one place
Seller, cost and billing period, start and end dates, renewal and termination terms, and the signed documents with their versions — for every contract IT owns.
Reminders and renewal tasks
Set email reminders for the dates that matter, and let a contract open its own renewal task as the end date approaches, assigned to whoever owns it.
Know what you spend
Budget against actual spend with the variance as the year goes on, plus a spend-by-vendor rollup across every contract for the budget meeting.
What’s included (Pro)
Built for the renewals IT owns
Microsoft 365, the firewall subscription, the copier lease, the backup service, the support contract on the server. Contract management is part of the Pro plan.
See every end date coming
- Filter to contracts expiring in the next 30, 60 or 90 days
- A warning period per contract, in days
- Email reminders on the dates you pick
- Renewal tasks opened automatically and assigned to the owner
- An expiration schedule report grouped by days left
Know the spend
- Cost per year, quarter or month, or a one-time charge
- Annual and monthly run-rate across every contract
- Spend by seller / vendor in one rollup
- Budget against actual spend, with the variance as the year goes on
Get the right sign-off
- Add approvers, signers, collaborators and observers to a contract
- See who still owes an approval, and for how long
- Draft, amended and signed document versions, each with notes
- Per-contract permissions for who can view or edit
Less retyping
- Save any contract as a template and create the next one from it
- Compare two contracts side by side, with differences highlighted
- Link a pre-renewal checklist from Workbooks
- Export your contracts and every report to CSV or Excel
Frequently asked questions
Is this only for client contracts?
No. Most IT teams use it for the contracts they buy: software subscriptions, hardware support, leases, licences and outside service providers. If you also support clients, a contract can be linked to them too.
Can Vertask remind me before a contract renews?
Yes. Add reminders on any dates you choose and they arrive by email. A contract can also open a renewal task automatically as its end date approaches, so the decision lands with someone while there is still time to cancel.
Can I attach the signed agreement?
Yes — upload contract files (with versions and notes) and keep them alongside the contract's value, billing period and linked records.
Which plan includes contracts?
Contract management is part of Pro, at $12 per agent per month with no seat minimum. Every new workspace starts on a 30-day Pro trial with all modules on, so you can load your contracts and see the renewal schedule before you pay.